For the purposes of the General Data Protection Regulation (“GDPR”) and UK data protection laws, the Data Controller is The Seniors’ Lawn Tennis Club of Great Britain (SLTC). Due to the nature of our Club we have no permanent “venue” but can be reached by contacting the Honorary Secretary.
The data we hold
We hold the following information:
We hold no other personal information of any kind such as financial, medical or next-of-kin details.
We do not store your website login password, which if forgotten will need to be regenerated using the ‘forgotten password’ function on our website.
How we collect your data
We collect personal data directly from you, when you fill in our Membership Application Form. Proposer and Seconder comments are added independently in support of your application.
Our Membership Database is populated from the application form. At this point, and for completeness, SLTC will add initials, gender, member category, date joined, member notes, subs payment method and website user name. When you leave the Club, leave date with reason for leaving is added.
Where your data is held
We utilize 3rd Party (Data Processor) systems to:
We are committed to securing this information, ensuring the necessary data processing agreements are in place with our Data Processors.
Direct access to member data and our mailing list is limited to officers of the Club and requires secure login for input and maintenance.
How we process your data
We process your information for our ‘legitimate interests’ in running the Club and communication with Club members, more specifically:
Your contact preferences
Personal data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.
Your key source of information regarding the Club will be our website and Newsletter.
Outside of the website, our primary means of contact is by email and if there is no email address on file we will revert to post. Phone is generally used as a last resort.
When joining the Club, the contact information you provide will be used for our direct communications and the type of communication is entirely controlled by SLTC.
You are in control of how we communicate with you. Email communications will provide an ‘unsubscribe’ facility for you to OPT-OUT of all future communications by this method. You can also update your choices by contacting us.
Sharing your information with others
We do not sell or share your personal data with other organisations, e.g. for use in direct marketing campaigns or to facilitate data profiling.
Personal data collected by us and processed by our data processing partners is solely used for Club purposes.
Our data processing partners are:
How long your information is kept
We keep your personal data for as long as you remain a member of SLTC.
Original Application Forms are archived.
SLTC will uphold your rights as follows:
Please note that we may contest requests where exceptions apply and where they are to the detriment of our legitimate interests.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Contact and complaints
Ultimately, if you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: https://ico.org.uk